IN ATTENDANCE: BILL M, BRIAN C, GRANT B, JIM G, WILF D, JOHN K, JEFF B
MEETING COMMENCED AT 7:04 PM
MINUTES OF THE SEPT. MEETING WERE READ. A MOTION WAS MADE BY GRANT TO ACCEPT THE MINUTES AS READ, SECONDED BY WILF, AND PASSED WITHOUT CHANGE.
RECEIVED MAIL WAS DISCUSSED. ANYTHING OUTSIDE OF ELMIRA AREA WAS DISREGARDED.
CONTINUANCE OF REMEMBRANCE DAY POPPY FUND DONATION WAS PROPOSED BY GRANT, SECONDED BY WILF, PASSED.
MEMBERSHIP DUES WERE DISCUSSED. IT WAS DECIDED TO MAINTAIN THE STATUS QUO.
TREASURER’S REPORT WAS EXAMINED. MOTION WAS MADE BY JEFF TO ACCEPT AS PRESENTED, SECONDED BY BILL AND PASSED.
DISCUSSIONS FOLLOWED ON SEWAGE VS. STORM ALARM FOR COMMUNITY CENTRE.
THE OPTIMIST TRAILER WAS DISCUSSED. A NEW TRAILER WAS DEEMED TOO EXPENSIVE.
ALTERNATIVES SUCH AS A USED SITE CONSTRUCTION TRAILER, OR SOMETHING FROM AN RV CENTRE, WERE PROPOSED. JOHN K. WILL INVESTIGATE. GRANT SUGGESTED THAT BY-LAWS MAY PREVENT THE SALE OF FIREWORKS FROM PORTABLE TRAILERS.
OPTIONS FOR THE OPTIMIST SIGN WERE DISCUSSED. IT WAS AGREED THAT THERE WAS TIME TO RESEARCH THE OPTIONS FURTHER, WHICH INCLUDED SIGN RENTAL OVER AN EXTENDED PERIOD VS. BUYING A NEW ONE OR SPENDING MONEY ON BRIGHTENING UP THE EXISTING SIGN. GRANT SUGGESTED THAT FRIEND OF THE OPTIMIST’S PETE V. COULD MAKE A NEW ONE AND THAT SEEMED LIKE A GOOD AVENUE TO PURSUE.
POOR TO DATE SALES OF COMEDY NIGHT TICKETS PROMPTED A DISCUSSION ON ALTERNATIVE FUND RAISING INITIATIVES ON A ROTATING BASIS, TO BE DISCUSSED FURTHER WHEN RECEIPTS WERE COUNTED.
THE ISSUE OF SMART SERVE AROSE. JOHN READ DOCUMENTS SUGGESTING IT WAS ADVISABLE, BUT NOT MANDATORY FOR A ONE-OFF SPECIAL OCCASSSION FUND RAISER.
IF SMART SERVE WAS REQUIRED, WOULD THE CLUB PICK UP THE COST OF ACQUIRING IT?
IT WAS AGREED TO MAKE SIGNS ESTABLISHING AGE OF MAJORITY CARDS AS NECESSARY IF WE DECIDED TO ASK FOR PROOF OF AGE.
TIMING OF HALL PREP, FOOD PREP, WORK LOAD DURING THE EVENT AND SUNDAY MORNING CLEAN UP WERE DISCUSSED, AND IT WAS AGRREED THAT ALL WOULD HELP AS MUCH AS THEY COULD..
ALCOHOL PRICING OF $4 PER DRINK (BEER OR LIQUOR) AND $20 FOR A BOTTLE OF WINE WERE ESTABLISHED. 50/50 TICKETS WILL BE $2 EACH OR 3 FOR $5.
MEETING ADJOURNED AT 8:25 PM.
Monday, October 20, 2008
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