Business Meeting November 17, 2008

In attendance were Grant, John, Wilf, Greg, Brian and Jeff

Pres. Grant presented an agenda for the meeting. Minutes of the Oct. 20/ 08 business meeting were read. Motion was tabled by Brian to accept as read, seconded by Wilf, and passed.

The treasurer’s report was tabled. Approximately $1200 was determined to have been cleared at the 2008 Comedy Night. Motion to accept Treasurer’s report by Wilf, seconded by Jeff, and passed.

The mail included an invitation from the Optimist Club of North London to attend their 45th anniversary, and a request from Betty Boyer to donate a substantial amount ($5000) for the purchase of chairs at St. Mary’s Hospital. No interest was expressed in the North London invite, and the funding request was declined, based on the amount, the adult oriented target, and the distance from our area of operation.

In regard to Club By-laws, it was reported by John that no effective meeting would be possible until December at the earliest because of the unavailability of certain members. Because Derek will be busy with his wife’s new store, Greg would try to fill in as best as his uncertain schedule would allow.

The ongoing request by “Robin in the Hood” for financial assistance met with serious opposition. It was suggested they again issue a formal request for donation.

John said Randy had not seen any response to the Service Club interaction proposal.

Grant emphasized a request for volunteers to head various fund raisers or sponsored events in the coming year. Because of the small number of members present, it is hard to plan too far ahead.

In new business, Jeff will attempt to make contact with Dave at the Elmira Pool about sponsoring a Christmas swim, and Wilf will discuss with Carl the idea of sponsoring Christmas bowling.

A brief discussion followed on the thought of using available cash to accelerate payments to the “Fit for the Future” , to more quickly clear the books of that commitment.

Grant, Brian and Jeff agreed to meet to discuss formulating a budget.

Grant suggested the Club should work toward a more structured method of operation, so that if a current member running an event were to move on or become unavailable, that the Club would have access to the information required to carry on with that event.

John informed that the alarm for the Community Centre would cost $120, and would end up getting billed to the Club via Brubacher Plumbing, because that was the only way to purchase the part(s) required.

Meeting adjourned @ 8:40 PM.